Instructions for Authors
Meet the Veterinary Record Case Reports Editor, Alastair MacMillan:
Veterinary Record Case Reports aims to publish a high volume of articles in all disciplines of veterinary medicine and surgery. To ensure that the cases are published in an easy to find, easy to read format we require all authors to submit using our Word templates. There are two templates: one for full cases and one for Images in ... (the latter are very brief articles comprising 1 or 2 striking and/or clinically important images with a brief description of the educational message).
To help you write full case reports we have prepared a template that provides advice for each section:
How to complete the full cases submission template
User guide - submit your case
Full cases template (Word document - blank)
Images in... template (Word document - blank)
Not sure which of our journals to submit to? Use our decision tree to help you find the right one.
- What cases do we want to publish?
- Image quizzes
- What will it cost?
- How to write for Veterinary Record Case Reports
- Where to submit your cases
- Animal welfare and client consent
- Competing interests
- Intellectual property rights
We want to publish cases with clinically valuable lessons in any field of veterinary practice. Articles may be about a single animal, herd, flock or other group of animals managed together. Common cases that present a diagnostic, ethical or management challenge, or that highlight aspects of mechanisms of injury, pharmacology or histopathology are deemed of particular educational value.
We want to publish cases worthy of discussion particularly around aspects of differential diagnosis, decision making, management, clinical guidelines and pathology. The advantage is that we learn from real cases.
Veterinary Record Case Reports is interested in cases from all areas of veterinary practice:
- Companion/pet animals
- Food/farmed animals
- Horses and other equids
- Zoo animals
- Laboratory animals
- Mixed species
- Images in... (1 or 2 striking and/or clinically important images with a very brief description)
Cases will be judged on clinical interest and educational value NOT novelty or rarity. Each case will be peer reviewed by at least one external referee as well as the Editor. Accepted cases will be copy edited and you will be provided with an edited version to approve before publication.
For Images in … articles we encourage authors to include a simple multiple choice question with their article – instructions are included on the Word template. Accepted quizzes will be published online linked to the article and may be featured in In Practice.
Veterinary Record Case Reports has a special business model whereby authors and readers (or their institution) must be subscribers. Subscribers are entitled to:
- submit as many cases as they like
- access all the published material
- re-use any published material for personal use and teaching without further permission
During the submission process you will be asked to enter your (or your institution’s) subscriber ID – you can subscribe during the submission process and use your transaction ID that will be sent immediately by email.
Early bird special offers
- The first 50 authors can submit a single article with no charge
- Following the first 50 submissions authors can take advantage of our special pricing for 2013 of £99; US$190; €130 (plus applicable VAT)
- From January 2014 the rate will £125; US$244; €169 (plus applicable VAT) - there will be a discounted price for BVA members.
We also offer institutional and practice subscriptions - faculty, students and staff in such institutions will not have to pay individual subscriptions. For further information and pricing (based on the number of full time equivalents at the institution) contact our institutional sales team.
To ensure that the cases are published in an easy to find, easy to read format we require all authors to submit using our Word templates. There are two templates: one for full cases and one for Images in ... (the latter are very brief articles comprising 1 or 2 striking and/or clinically important images with a brief description of the educational message). To help you write full case reports we have prepared this template which provides advice for each section.
On submission you will be asked to upload one Word template as well as any figures and accompanying files.
Full cases template (Word document - blank)
Images in... template (Word document - blank)
Simply save a blank template to your computer, rename using a logical format (we suggest first author's name and date of submission, eg, Smith_June_2013.doc), and fill in the boxes.
All authors (maximum 5) must have made an individual contribution to the writing of the article and not just been involved with the animal’s care. Individuals just involved in the animal’s care may be listed in the acknowledgements.
The uniform requirements for manuscripts submitted to medical journals state that authorship credit should be based only on a substantial contribution to the following:
- Conception and design, acquisition of data or analysis and interpretation of data
- Drafting the article or revising it critically for important intellectual content
- Final approval of the version published
ALL THREE OF THESE CONDITIONS MUST BE MET.
Further information on authorship is available on the BMJ website.
The corresponding author must have an active subscription.
All cases must be submitted online at http://mc.manuscriptcentral.com/vetreccr. On submission you will be asked to complete a series of fields as follows:
- Practice type (see What cases do we want to publish?)
- Title of case
- Authors (maximum 5, see Authorship)
- Topics - one or more keywords from the list provided. These will be used to find the right expert to peer review your case as well as link it to similar cases online.
- Summary (not needed for Images in...)
- Cut and paste this from your Word template. Please provide up to 150 words highlighting the most important aspects of the case presentation and outcome
- Competing interests (Please read this advice carefully)
You will then be asked to upload your completed Word template as well as any images and multimedia files.
You will also be asked to agree to our Intellectual Property Rights Assignment and Veterinary Record Case Reports Author Terms and Conditions.
Format for Images
We encourage you to submit all relevant images and there is no restriction on the use of colour.
We accept images in the following formats; jpg, tiff, gif, PowerPoint and eps.
All black and white images should be saved to a minimum of 300 dpi.
Colour images should be saved and supplied as a high quality file to a minimum of 600 dpi. Colour images should not exceed 2MB at a minimum resolution of 600 dpi. If you choose a higher resolution your image dimension should be reduced accordingly to keep the file under 2MB.
NB. Scanners may automatically increase image size at a higher resolution.
Multimedia and Supplemental files
You may submit video and other files to enhance your case report (video files should be supplied as .avi, .wmv, .mov .mp4 or .H264). When submitting video files, ensure you upload them using the File Designation "Video Files" and you must complete the "video caption" box in the Word template.
You may also submit supplementary material to support the submission and review of your article, eg, papers in press elsewhere, published articles, raw data.
All material published in Veterinary Record Case Reports must adhere to high ethical standards concerning animal welfare.
Manuscripts will be considered for publication only if the work described:
- Follows international, national and institutional guidelines for humane animal treatment and complies with relevant legislation;
- Has been approved by the ethics review committee at the institution or practice at which the studies were conducted where such a committee exists;
- For studies using client-owned animals, demonstrates a high standard (best practice) of veterinary care and involves informed client consent;
Before acceptance of a manuscript, to verify compliance with the above policies, the authors must:
- Confirm that legal and ethical requirements have been met with regards to the humane treatment of animals described in the article;
- Specify the ethics review committee approval process and the international, national, and/or institutional guidelines followed.
The Editor retains the right to reject manuscripts on the basis of ethical or animal welfare concerns. Papers may be rejected on ethical grounds if the study involves unnecessary pain, distress, suffering or lasting harm to animals, or if the severity of the experimental procedure does not appear to be justified by the value of the work presented. We ask that the work would be likely to gain approval in Britain under the Animals (Scientific Procedures) Act or equivalent regulations.
We believe that, to make the best decision on how to deal with a paper, we should know about any competing interest that authors may have. We are not aiming to eradicate competing interests; they are almost inevitable. We will not reject cases simply because you have a competing interest, but we will make a declaration on whether you have competing interests. You may chose to upload an ICJME conflict of interest statement for each author or complete the free text box on submission.
We also ask reviewers to provide statements of competing interests, and we use these when assessing the value of peer review.
On submission the Corresponding Author will be asked to agree the following terms and conditions:
The Corresponding Author has the right to assign on behalf of all authors and does assign on behalf of all authors, a full assignment of all intellectual property rights for all content within the submitted case report (other than as agreed with the BMJ) in any media known now or created in the future, and permits this case report (if accepted) to be published on Veterinary Record Case Reports and to be fully exploited within the remit of the assignment as set out in the assignment which has been read http://vetrecordcasereports.bmj.com/site/about/vetreccrcopyright.pdf
BMJ Group is a member of CrossCheck by CrossRef and iThenticate. iThenticate is a plagiarism screening service that verifies the originality of content submitted before publication. iThenticate checks submissions against millions of published articles, and billions of web pages. Authors can also use iThenticate to screen their work before submission by visiting www.ithenticate.com.
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