To ensure that the cases are published in an easy to find, easy to read format we require all authors to submit using our Word templates. There are two templates: one for full cases and one for Images in … (the latter are very brief articles comprising 1 or 2 striking and/or clinically important images with a brief description of the educational message). To help you write full case reports we have prepared this template which provides advice for each section.

On submission you will be asked to upload one Word template as well as any figures and accompanying files.

Full cases template blank Word document
Images in… template blank Word document

How to complete the full cases submission template

Simply save a blank template to your computer, rename using a logical format (we suggest first author’s name and date of submission, eg, Smith_June_2013.doc), and fill in the boxes.

References should be produced in Vancouver format. See our Style guide and format page for information on this format.

You may also wish to use the language editing and translation services provided by BMJ Author Services.

This link provides guidance for submitting your case on our ScholarOne submission system.

If your article is accepted you can take advantage of BMJ’s partnership with Kudos, a free service to help you maximise your article’s reach.

What cases do we want to publish?

We want to publish cases with clinically valuable lessons in any field of veterinary practice. Articles may be about a single animal, herd, flock or other group of animals managed together. Common cases that present a diagnostic, ethical or management challenge, or that highlight aspects of mechanisms of injury, pharmacology or histopathology are deemed of particular educational value.

We want to publish cases worthy of discussion particularly around aspects of differential diagnosis, decision making, management, clinical guidelines and pathology. The advantage is that we learn from real cases.

Veterinary Record Case Reports is interested in cases from all areas of veterinary practice:

  • Companion/pet animals
  • Food/farmed animals
  • Horses and other equids
  • Wildlife
  • Zoo animals
  • Laboratory animals
  • Mixed species
  • Images in… (1 or 2 striking and/or clinically important images with a very brief description)

Cases will be judged on clinical interest and educational value NOT novelty or rarity. Each case will be peer reviewed by at least two referees (double blind peer review). Accepted cases will be copy edited and you will be provided with an edited version to approve before publication.  For more details on the peer-review process, please consult the BMJ Author Hub – the peer review process.

Image quizzes

For Images in … articles we encourage authors to include a simple multiple choice question with their article – instructions are included on the Word template. Accepted quizzes will be published online linked to the article and may be featured in In Practice.

What will it cost?

Personal subscriptions

Veterinary Record Case Reports has a special business model whereby authors and readers (or their institution) must be subscribers. Subscribers are entitled to:

  • submit as many cases as they like
  • access all the published material
  • re-use any published material for personal use and teaching without further permission

During the submission process you will be asked to enter your (or your institution’s) subscriber ID – you can subscribe during the submission process and use your transaction ID that will be sent immediately by email.

The rate as of January 2018 is £157 (plus applicable VAT).

BVA members have free access to all content and until the end of 2018 they can submit articles for free – log in to the BVA website to access your subscription code.

Subscribe today

Institutional subscriptions

We also offer institutional and practice subscriptions – faculty, students and staff in such institutions will not have to pay individual subscriptions. For further information and pricing (based on the number of full time equivalents at the institution) contact our institutional sales team.

Open Access

Authors may make their accepted article Open Access. There is an extra charge of £250 (+VAT) to make your case report open access. This is an extra and optional fee to the subscription but is only charged if your article is accepted.


All authors (maximum 5) must have made an individual contribution to the writing of the article and not just been involved with the animal’s care. Individuals just involved in the animal’s care may be listed in the acknowledgements.

The uniform requirements for manuscripts submitted to medical journals state that authorship credit should be based only on a substantial contribution to the following:

  • Conception and design, acquisition of data or analysis and interpretation of data
  • Drafting the article or revising it critically for important intellectual content
  • Final approval of the version published


Further information on authorship is available here.

The corresponding author must have an active subscription.

Where to submit your cases

All cases must be submitted online at On submission you will be asked to complete a series of fields as follows:

  • Practice type (see What cases do we want to publish?)
  • Species
  • Title of case
  • Authors (maximum 5, see Authorship)
  • Topics – one or more keywords from the list provided. These will be used to find the right expert to peer review your case as well as link it to similar cases online.
  • Summary (not needed for Images in…)
    • Cut and paste this from your Word template. Please provide up to 150 words highlighting the most important aspects of the case presentation and outcome
  • Competing interests (Please read this advice carefully)
  • Acknowledgements
  • You will then be asked to upload your completed Word template as well as any images and multimedia files.

    You will also be asked to agree to our Intellectual Property Rights Assignment and Veterinary Record Case Reports Author Terms and Conditions.

Format for Images

We encourage you to submit all relevant images and there is no restriction on the use of colour.

We accept images in the following formats; jpg, tiff, gif, PowerPoint and eps.

All black and white images should be saved to a minimum of 300 dpi.

Colour images should be saved and supplied as a high quality file to a minimum of 600 dpi. Colour images should not exceed 2MB at a minimum resolution of 600 dpi. If you choose a higher resolution your image dimension should be reduced accordingly to keep the file under 2MB.

NB. Scanners may automatically increase image size at a higher resolution.

Multimedia and Supplemental files

You may submit video and other files to enhance your case report (video files should be supplied as .avi, .wmv, .mov .mp4 or .H264). When submitting video files, ensure you upload them using the File Designation “Video Files” and you must complete the “video caption” box in the Word template.

You may also submit supplementary material to support the submission and review of your article, eg, papers in press elsewhere, published articles, raw data.

Animal welfare and client consent

All material published in Veterinary Record Case Reports must adhere to high ethical standards concerning animal welfare.

Manuscripts will be considered for publication only if the work described:

  • Follows international, national and institutional guidelines for humane animal treatment and complies with relevant legislation;
  • Has been approved by the ethics review committee at the institution or practice at which the studies were conducted where such a committee exists;
  • For studies using client-owned animals, demonstrates a high standard (best practice) of veterinary care and involves informed client consent;

Before acceptance of a manuscript, to verify compliance with the above policies, the authors must:

  • Confirm that legal and ethical requirements have been met with regards to the humane treatment of animals described in the article;
  • Specify the ethics review committee approval process and the international, national, and/or institutional guidelines followed.

The Editor retains the right to reject manuscripts on the basis of ethical or animal welfare concerns. Papers may be rejected on ethical grounds if the study involves unnecessary pain, distress, suffering or lasting harm to animals, or if the severity of the experimental procedure does not appear to be justified by the value of the work presented. We ask that the work would be likely to gain approval in Britain under the Animals (Scientific Procedures) Act or equivalent regulations.

Data sharing

Vet Record Case Reports adheres to BMJ’s Tier 3 data policy. We strongly encourage that data generated by your research that supports your article be made available as soon as possible, wherever legally and ethically possible. All research articles must contain a Data Availability Statement. For more information and FAQs, please see BMJ’s full Data Sharing Policy page.

Competing interests

We believe that, to make the best decision on how to deal with a paper, we should know about any competing interest that authors may have. We are not aiming to eradicate competing interests; they are almost inevitable. We will not reject cases simply because you have a competing interest, but we will make a declaration on whether you have competing interests. You may chose to upload an ICJME conflict of interest statement for each author or complete the free text box on submission.

We also ask reviewers to provide statements of competing interests, and we use these when assessing the value of peer review.

Intellectual property rights

Vet Record Case Reports authors are required to grant the British Veterinary Association an assignment of the copyright in the report unless an author is a Crown employees or where BMJ/BVA has agreed CC BY applies, in which case a non exclusive licence is granted to BVA. For US Federal Government officers or employees acting as part of their official duties, the terms are as stated in accordance with our author agreement. Open access Vet Record Case Reports can be reused under the terms of the relevant Creative Commons licence to facilitate reuse of the content; please refer to the Vet Record Case Reports Author Agreement or the applicable Creative Commons licences.